Location: Sullivan University
Job Title: Chief Academic Officer
Department: Academic Affairs
Reports to: Chief Executive Officer
Supervisor of: Director of Institutional Research, Registrar, Director of the Evening Division, Assistant Dean for Compliance/Licensing, Ombudsman, Graduate School, Director of Library Services, all academic department Deans (except for the Dean of the COP), and the Administrative Assistant.
The Chief Academic Officer provides leadership, vision, motivation, organization and evaluation to all academic departments, levels and divisions across and throughout the University (with the exception of the College of Health Sciences and Pharmacy). By working with the leadership at each location, this position provides general oversight and ensures consistency of all academic functions across and throughout Sullivan University’s multiple campuses, levels and divisions. The Chief Academic Officer serves as an executive level administrator and acts as proxy for the Chief Executive Officer in his/her absence.
Essential Job Functions
- Maintains and supports an effective group of associates, deans, associate/assistant deans and chairpersons to assist with routine academic business, faculty development and curriculum revision.
- Supervises all undergraduate and graduate programs except for those in the College of Health Sciences and Pharmacy.
- Reviews and assures appropriate credentials for the University faculty.
- Promotes and ensures ongoing faculty development
- Promotes and ensures ongoing compliance with SACSCOC Core Requirements, Comprehensive Standards and Federal Requirements.
- Serves as the University’s official liaison for SACSCOC and KCPE.
- Leads in building and maintaining a culture of assessment and continuous improvement.
- Ensures consistency of programs, instruction, and academic customer service at and throughout all University locations and divisions.
- Supervises Registrar, Director of the Evening Division, Assistant Dean for Compliance/Licensing, Ombudsman, Director of Institutional Research, Director of Library Services, Graduate School and all academic department Deans (with the exception of the College of Pharmacy) and the Administrative Assistant.
- Coordinates and approves text selection, syllabi construction, and class scheduling.
- Serves as the point person for assuring the accuracy of program versions in Campus Vue.
- Oversees the activities of the academic council, curriculum committee and other faculty driven organizations and activities.
- Oversees student evaluations of instructors.
- Ensures that the Kentucky Council on Postsecondary Education and SACSCOC are queried, notified, and/or are alerted to the University’s plans to offer new programs or alter existing programs.
- Ensures that the University is in compliance with the regulations of the various states in which the University solicits students.
- Leads the annual revision of the University Catalog.
- Leads all accreditation reaffirmation efforts and licensing requirements.
- Reviews policies and procedures, recommends changes as needed to the CEO when not within the scope of the CAO’s authority.
- Ensures that all online classes have qualified faculty and that course content and student learning is equivalent to campus based courses.
- Works collaboratively with the VP for Health Sciences/Dean of the College of Pharmacy.
Non-essential Job Functions
- Handles other tasks as they emerge or are assigned by the CEO.
- Performs other duties as assigned.
- An earned doctoral degree required.
- Working knowledge of school administration processes.
- Knowledge of sound human resource practices and procedures.
- Knowledge of Microsoft Office and Campus Vue software and other related programs and technology.
- Ability to communicate effectively, both oral and written.
- Ability to work collaboratively with other team members and departments.
- Ability to manage time effectively, handle multiple priorities and observe deadlines.
- Ability to work with minimal supervision.
- Ability to maintain confidentiality.
- Must be able to sit and/or stand for extended periods of time.
- Must be able to hear and speak well enough to communicate with students, faculty, and staff face to face and via the telephone.
This job description lists the major responsibilities of the job title listed. By no means is the job limited only to the responsibilities listed. Cooperation between employees is expected during periods of heavier than normal workloads and revisions to these duties on either a temporary or permanent basis is possible.